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II THE PRESTIGIOUS QUALITY AWARD

3. APPLICATION AND ASSESSMENT PROCEDURE

3.1 AWARD PROCESS OVERVIEW
3.2 ASSESSMENT PROCESS
Please note that screening decisions rely heavily upon the details and content in
the Final Submission provided by applicants. The assessment comprises the following
stages:

STAGE 1:

ASSESSMENT OF INITIAL SUBMISSION
All applicants have to submit an Initial Submission on their quality programme
which will be screened and evaluated, and a shortlist of applicants will be drawn up.
Please refer to Item 4 of this Section on “Guidelines on the Initial Submission”.

PRESENTATION WORKSHOP
Applicants are invited to give a 20-minute presentation on their submission plus
a 30-minute question-and-answer session before the Board of Examiners.

STAGE 2:

ASSESSMENT OF FINAL SUBMISSION
Shortlisted applicants will be required to submit a Final Submission of no more
than 50 pages for detailed assessment. Information supplied by the company after
the 50th page will NOT be assessed by the Examiners. Please refer to Item 5 of this
Section on “Guidelines on the Final Submission”.

STAGE 3:

SITE VISIT
Shortlisted applicants will be invited to participate in a Site Visit. During the Site
Visit, the examiners will interview employees and review pertinent records and data.
The objective is to verify the information provided in the Final Submission
and to answer questions raised during the Board’s review. The choice of dates
will be decided by the Board of Examiners. All shortlisted applicants have to
prepare themselves to be available on the specified date. In the event of a Site
Visit, the applicant must provide the necessary transportation, accommodation
(if applicable), and other logistical arrangements to enable the smooth conduct
of the Site Visit. Although an applicant may have facilities outside Hong Kong, it is
the applicant’s responsibility to ensure that the appropriate people and materials
are available for examination in Hong Kong to document the operational practices
associated with all key business functions of the applicant. The Hong Kong
Management Association reserves the right to deny visits to sites that are outside the
Hong Kong region.

STAGE 4:
FINAL JUDGING
Only SELECTED finalists will be invited to attend the question-and-answer session
conducted by the Panel of Judges.

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