- The room(s) and facilities are for internal meeting/training purposes of your organization only. You are not allowed to use the name "The Hong Kong Management Association" or "HKMA" in any public announcements related to your meeting/training or make any representation that the meeting/training is organized or sponsored by the HKMA. Besides, you are not allowed to sub-license or part with possession of the venue without our express written consent.
- According to Hong Kong Law, your trainers must be Hong Kong permanent residents or non-Hong Kong residents on work visa.
- Full payment by cheque, Visa or MasterCard shall be made before the first date of room usage as stated above or within 30 days from the issue of the invoice, whichever is earlier. Notwithstanding the above, HKMA reserves the right to deny access to its premises if full payment is not received prior to the booked session. If the rental or any sum payable by you to HKMA under the agreement shall not be paid after the first date of room usage, the same shall be payable with interest thereon at the rate of 3% per month from the first date of room usage to the date on which it is actually paid provided that the demand and/or receipt of interest by HKMA pursuant to this provision shall be without prejudice to and shall not affect the right of HKMA to exercise any other rights or remedies under the agreement. All costs and expenses of and incidental to any demand for rent or any other sums or interest payable under this agreement shall be paid by you on a full indemnity basis and shall be recoverable from you as a debt.
- As a venue operator, the Association does not bear any liability in respect of non-compliance by your organization, staff, trainers, speakers, representatives and participants in relation to Hong Kong Law. You shall ensure the observance by yourself, your servants and agents and by all other persons admitted to the premises of the provisions of all applicable laws of the Hong Kong Special Administrative Region, regulations and requirements imposed and applicable from time to time, including but not limited to the Law of the People’s Republic of China on Safeguarding National Security in the Hong Kong Special Administrative Region, and shall not engage in any act or activity which is not in compliance with the applicable laws, requirements and regulations. To ensure compliance with all applicable laws, regulations and requirements, the Association reserves the right to revoke approval of the application, terminate the use of the venue with immediate effect, and retain any payments made in connection with the venue booking. The Association will not be liable to your staff, trainers, speakers, representatives or participants if any of them has suffered personal or property loss or damage due to whatever reason in connection with the use of the venue. You should indemnify the Association if any of them makes any claim against the Association or any of its staff. You should take out appropriate insurance policies.
- You are required to keep the rooms and facilities clean and in good condition; and adhere to established rules within the premises. Smoking is strictly prohibited in all areas within the premises according to Hong Kong Law.
- If there is any damage to the equipment, furniture, fixtures, fittings or any other property of the Association during your use of our rooms and facilities which are directly caused by you or any third party engaged by you, you shall bear the cost of the relevant repairs or replacements.
- In the event you fail to utilize a part or the whole of the booked session(s), the Association shall be entitled to forfeit all payments and collect all outstanding payments as if this agreement had been fulfilled.
- For avoidance of doubt, there is no tenancy relationship between us.
- Early access for set-up is subject to availability and confirmation by the Association and a room rental charge may apply. The duration of your use of our rooms and facilities must not exceed the booked session.
- The Association does not normally provide storage services. Temporary storage at the booked centre is allowed one hour before the booked session for room set-up purposes. Temporary storage earlier than one hour before the booked session is subject to availability of space and confirmation by the Association, and may incur extra charges. The Association will not be liable for any loss or damage to any property due to whatever reason in connection with the said temporary storage. You must advise the Association in advance of any materials to be temporarily stored and the delivery schedule.
- If Typhoon Signal No. 8, 9, 10 or Black Rainstorm Warning / Extreme Conditions is in force within two hours prior to any booked session, that particular session will be cancelled. The booking of the affected session can be rescheduled within three months after the original date, subject to availability and confirmation by the Association, and no refund will be made by the Association. If Typhoon Signal No. 8, 9 or 10 Warning / Extreme Conditions is hoisted after the start of a booked session, the event must be terminated immediately. If Black Rainstorm Warning is issued after the start of a booked session, you should advise all participants to stay at the venue until the signal is lowered.
- The Association reserves the sole discretion to accept or reject any venue booking application without the need to give any reason to you. Additionally, the Association retains the absolute right to cancel any confirmed booking prior to the event if it deems the venue unsuitable for hosting the event due to the need for unforeseeable renovations, upgrades, or necessary repair works. In such circumstances, the Association shall return the deposit(s) to you and you shall not be entitled to make any claim against the Association for damages of whatsoever nature.
- The Association reserves the right to arbitrate the final decision should a dispute arise.
- Rates are subject to change without prior notice.
Terms and Conditions
